Privacy Policy & Terms and Conditions

Last updated: July 2025
Rochester Show
rochester.show@hotmail.com

1. Introduction

By attending the Rochester Show, using our website, or participating in any event, competition, or attraction, you agree to the terms outlined in this Privacy Policy and our Terms and Conditions. We are committed to protecting your privacy and ensuring a safe and enjoyable event experience.

2. Photography, Video and Media Consent

By entering the Rochester Showgrounds or participating in Show events, you acknowledge and agree that photos and videos may be taken of you by official photographers or media outlets for use in promotional material, social media, advertising or press coverage. These images may include crowd shots, close-up photographs and video footage from competitions, exhibits or performances. The Rochester Show and its partners may use these images without payment or further notice for purposes including, but not limited to, advertising, press, results publication, historical records and future event promotion. If you do not wish to be photographed, please notify the event office upon arrival or advise the photographer directly.

3. Publication of Competition Results

We may publish results, participant names and entry details related to competitions and exhibits in printed programs, websites, social media and media releases. By entering a competition or submitting an exhibit, you give permission for your name and results to be published publicly.

4. Information We Collect

We may collect personal information such as your name, email address, phone number and competition entry details when you register for events or competitions, subscribe to our mailing list, contact us via email or website, or interact with us in person or online. Non-personal information may also be collected, including browser and device data, IP address and usage patterns. This helps us improve our planning, communication and online experience.

5. How We Use Your Information

Your information may be used to contact you with relevant event updates or respond to enquiries, to manage competition entries and judging, to promote the Show, or to improve services and planning. We may also use your information for historical or promotional purposes in line with the consent granted by your attendance or participation.

6. Third-Party Sharing

We may share information with service providers or contractors who help us operate the event, manage communications or comply with legal obligations. These third parties are only given access to the information necessary to fulfil their role and are required to protect your privacy. We do not sell your personal data.

7. Cookies and Website Tracking

Our website may use cookies and analytics tools to improve usability and understand visitor behaviour. These tools may collect non-personal information about how you use the site. You can adjust your browser settings to disable cookies, though this may impact some website functionality.

8. Security

We take reasonable steps to safeguard personal information, both physically and digitally. However, no system is completely secure, and we cannot guarantee the security of information shared online.

9. Your Rights

You have the right to access and request correction of your personal information. You may unsubscribe from email communications at any time by using the provided link or contacting us directly. If you would like your personal data removed from our records, please contact us. Some information may be retained to meet legal or administrative requirements, such as competition history.

10. Health and Safety Notice

By attending the Rochester Show, you agree not to enter the event if you are feeling unwell or experiencing symptoms of a contagious illness. The organisers reserve the right to implement or follow public health measures as required by local or state authorities. Your attendance is at your own risk.

11. Terms and Conditions of Entry

By attending the Rochester Show, you agree to comply with instructions from event staff and officials for the safety and comfort of all attendees. You agree to conduct yourself respectfully and responsibly. Disruptive behaviour, damage to property or failure to follow safety protocols may result in removal from the event. Entry to the showgrounds is at your own risk.

12. Changes to This Policy

We may update this policy at any time. The most current version will be published on our website and available upon request.

13. Contact Us

For questions or concerns about this policy or your privacy, please contact:
rochester.show@hotmail.com